The Assistant Executive is primarily responsible for assisting the team with administrative works to ensure the smooth operations and execution of sectoral Public Education, Marketing and Branding solutions, strategies and programs that effectively promote the Mosque-Madrasah-Wakaf sector. The ideal candidate should possess strong organizational skills and is able to multitask. He/She is also a very resourceful person and has a good attention to detail.


  • Prepare and assist in procurement documentation process
  • Source, liaise and contact vendors
  • Manage and upkeep filing, data & storage systems of documents and projects
  • Schedule, organize meetings and take down meeting minutes
  • Assist in the preparation of regularly scheduled reports and presentations
  • Provide general administrative support to the team
  • Support the team in ad-hoc projects and initiatives
  • Upkeep and manage media and data equipments
  • Any other role and/or activities assigned by the Directors


  • Minimum diploma in relevant discipline with 2-3 years of administrative experience
  • Very proficient in MS Office (Excel, Powerpoint, Word etc)
  • Is digital savvy and comfortable with digital systems & processes
  • Strong organizational skills with the ability to multitask
  • Excellent time management skills and ability to prioritize work
  • Good written and verbal communication skills
  • Attention to detail and resourceful
  • Able to work in fast paced environment and independently as well as in teams

1 year contract, convertible to permanent.

Preferably to be bilingual in English and Malay (in order to coordinate with various English and Malay speaking stakeholders and clients)

We regret to inform that only shortlisted candidate will be notified.

Please send your updated resume in word doc format to : [email protected]

Apply by:

30 April 2023