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Careers

MMW Shared Services is always on the lookout for talented and passionate individuals who would like to contribute toward the betterment of the community. Explore current open positions in MMWSS and discover how you can spark joy to the community.

Executive/Snr Executive/Asst Manager, Procurement

JOB DESCRIPTION

You will be part of the Procurement Team in MMWSS. Your work roles include the procurement operations to manage quotation and tender exercises, guiding and advising users on procurement policies and managing contracts. You are required to have a good understanding of the principles of procurement and are competent in designing and implementing control measures to address non-compliance and gaps in procurement processes. You are also required to analyse trends in procurement processes, identify the challenges and recommend follow-up actions.

KEY RESPONSIBILITIES

  • Provide timely advice to users on their procurement requirements and provide guidance on contract management activities
  • Review procurement submission processes including sourcing documents, recommendation paper and other related tasks
  • Support the Procurement team in the development, implementation and improvement of procurement policies and processes
  • Develop and update dashboard with procurement trends, forecasts and KPIs for management reporting and recommend any early intervention where necessary
  • Perform other ad-hoc functions and duties as delegated

JOB REQUIREMENT

  • Preferably with professional training in procurement operations such as managing tenders, contract management of construction-related projects, and procurement governance
  • 3 years of relevant working experience in procurement policies and operations in the public/private sector
  • Good interpersonal, communication and writing skills
  • Meticulous, conscientious, with good reasoning skills
  • Independent, self-driven and self-motivated
  • Able to work under pressure and tight timelines
  • Good working knowledge of Microsoft Word, Excel, and PowerPoint
  • Receptive to working with new systems and technologies
  • Diploma in any discipline

1 year contract, convertible to permanent.

Preferably to be bilingual in English and Malay (in order to coordinate with various English and Malay speaking stakeholders and clients)

We regret to inform that only shortlisted candidate will be notified.

Please send your updated resume in word doc format to : [email protected]

Apply by:

28 February 2023

APPLY

Snr Executive/Assistant Manager/Manager, Technology Management

JOB DESCRIPTION

A Technical leading role who is part of a team of IT associates/vendors who manages infrastructure services, Project deliveries, IT operations and service delivery management within the organization and its entities.

To ensure and promote, the integration of IT with key business functional departments, resulting in better alignment and the successful delivery of operational solutions within the organization and it’s entities. To design common support standards towards continuous quality improvements, system administration and controls.

KEY RESPONSIBILITIES

Technology Management

  • Oversee and/or be part of IT Service Delivery Management, design of IT services/processes, Security design, Service Transition planning/support, configuration management, Release & deployment management, Service validation & testing, Service Operations such as Event management, Incident management, Request fulfilment, Problem management, Access management and Continual Service Improvement

  • IT Operations Management by putting in place innovative Strategies, Review Policies & procedures for smooth Operations; Planning & Control of day-to-day operations, Resource management, Proactive & Preventive Maintenance

  • Coordinate with vendors for Project Delivery, interact with Stakeholders to ensure client satisfaction; Project Planning, Estimation, Monitoring & Progress Reporting; Resolve issues involving Technology Conflicts; Risk Management; Cross-functional Team Interactions where necessary

  • Business Continuity Planning & Manage Impact Analysis with Recovery Objectives; Threat Analysis (Natural & Man made) and Solution Design; Defining the Impact Scenario and Documentation of Recovery Procedures

  • Manage user accesses to organization systems and ensure system security for MMWSS internal and client’s users

  • To support the Office Infrastructure including telephony, internet, and video conferencing system to facilitate

  • Team player and self-starter to ensure proper managing of various IT projects in the areas of payments, documentation, implementation, post-mortem issues follow-up, vendor management

Administrative Tasks

  • To assist with procurement and meticulous in preparing documentation
  • To be able to perform market research on vendor product solutions services
  • To support and collaborate with vendors for Digitalization Projects
  • Project liaison to manage IT projects and applications for designated sectors
  • Project liaison for external partners/vendors related to project deliverables

JOB REQUIREMENT

  • Degree with relevant discipline
  • Minimum 4 to 5 years’ experience in the related work scope
  • Familiar with Microsoft Office 365 and other Microsoft products (PowerBI, PowerAutomate, Visio etc)
  • Experience in Project Management of project value > 100K, PMI certified is an added advantage
  • Experience with Cloud and Hosting Support Environment (AWS / Azure / Google)
  • Experience in managing Medium to Large Networking (various ISP, wireless & LAN), Security Compliance & Server Client Environment
  • Knowledge of RPA & Application Development is a plus
  • SQL Server & Data Analytic reporting is a plus
  • Knowledge ITIL v5.0 is a plus
  • Microsoft or Cisco certification is a plus

1 year contract, convertible to permanent.

Preferably to be bilingual in English and Malay (in order to coordinate with various English and Malay speaking stakeholders and clients)

We regret to inform that only shortlisted candidate will be notified.

Please send your updated resume in word doc format to : [email protected]

Apply by:

28 February 2023

APPLY

Assistant Executive, Content & Communications

JOB DESCRIPTION

The Assistant Executive is primarily responsible for assisting the team with administrative works to ensure the smooth operations and execution of sectoral Public Education, Marketing and Branding solutions, strategies and programs that effectively promote the Mosque-Madrasah-Wakaf sector. The ideal candidate should possess strong organizational skills and is able to multitask. He/She is also a very resourceful person and has a good attention to detail.

KEY RESPONSIBILITIES

  • Prepare and assist in procurement documentation process
  • Source, liaise and contact vendors
  • Manage and upkeep filing, data & storage systems of documents and projects
  • Schedule, organize meetings and take down meeting minutes
  • Assist in the preparation of regularly scheduled reports and presentations
  • Provide general administrative support to the team
  • Support the team in ad-hoc projects and initiatives
  • Upkeep and manage media and data equipments
  • Any other role and/or activities assigned by the Directors

JOB REQUIREMENT

  • Minimum diploma in relevant discipline with 2-3 years of administrative experience
  • Very proficient in MS Office (Excel, Powerpoint, Word etc)
  • Is digital savvy and comfortable with digital systems & processes
  • Strong organizational skills with the ability to multitask
  • Excellent time management skills and ability to prioritize work
  • Good written and verbal communication skills
  • Attention to detail and resourceful
  • Able to work in fast paced environment and independently as well as in teams

1 year contract, convertible to permanent.

Preferably to be bilingual in English and Malay (in order to coordinate with various English and Malay speaking stakeholders and clients)

We regret to inform that only shortlisted candidate will be notified.

Please send your updated resume in word doc format to : [email protected]

Apply by:

28 February 2023

APPLY

Officer/Executive, Accounts

JOB DESCRIPTION

Accounts officers are also to ensure that the financial practices observed by mosque finance officers follow the MUIS Mosque Financial Regulations and the Singapore Financial Reporting Standards. To close monthly and yearly financial statements for clients (Income Statement, Balance Sheets and Cashflow Statements)

KEY RESPONSIBILITIES

  • Perform bank reconciliations statements.
  • Liaising with auditors, banks and vendors on behalf of clients.
  • Training and coaching client staff for data entry on accounting system (QuickBooks Online).
  • Follow established procedures and guidelines to perform clerical accounting procedures accurately and on time.
  • Classify, code and record financial transactions and post entries to the general ledger.
  • Verify and process accounts payable and receivable and financial transactions.
  • Participate in the day-to-day operations of a functional department/ area in a centralized Shared Services Center where all of the services for applicable function is performed from centralized location.

With the supplemented info, MMWSS Accounts Officer will assist Mosque Management Board Members to make financial decisions.

JOB REQUIREMENT

  • Minimum Diploma or entry level specialized in Finance – General/Cost Accounting discipline
  • Minimum 3 years relevant experience and with full set of Accounts.
  • Proficient in Microsoft Excel skills.
  • Demonstrate ability to handle work professionally, independently and efficiently with a strong customer services mindset.
  • Possess effective organizational and follow-up skills and attention to details.
  • Good interpersonal skills and able to interact with all levels.
  • Requires minimum supervision and able to work independently.
  • Ability to prioritize & plan effectively.

Please send your updated resume in word doc format to : [email protected]

We regret to inform that only shortlisted candidate will be notified.

Apply by:

28 February 2023

APPLY
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